Hall Hire Terms

The Hall rules under COVID 19

 

As of Monday 8 November 2021, the NSW State Government will be easing restrictions for all those people fully vaccinated. Casual hire of the Empire Bay Hall will be possible under the conditions listed below for casual and permanent hirers. 
Please ensure you are able to confirm with these conditions before asking to hire the Hall.

 

CASUAL AND PERMANENT HIRE (one off hire) -

 

  1. Click on the link below for a better understanding of restrictions
    https://www.nsw.gov.au/covid-19/easing-covid-19-restrictions/opening-in-november

     

  2. The person hiring the Hall must be fully vaccinated. 
     

  3. All guests attending the function at the Hall must also be fully vaccinated (not counting children aged 12 and under).

  4. All people over the age of 12 attending the function must wear a face mask, unless medically exempt or eating and drinking at the time. Guests must also maintain a safe distance of 1.5m from other people.
     

  5. A register of all guests attending the function at the hall must be kept -
    Either by QR code which the person hiring the Hall must organise (link provided below), or manually (written record). That register must be kept for a minimum of 28 days and presented if and when asked.
    https://www.nsw.gov.au/covid-19/rules/check-in#toc-using-a-qr-code-for-check-in

         https://www.nsw.gov.au/covid-19/covid-safe/community-centres-and-halls

5.   Square metre applies as below:
CASUAL HIRERS -

       The 2 square metre rule applies inside the Hall - A maximum of 50 people allowed per booking. 
       The 2 square metre rule applies outside
the Hall - A maximum of 80 people allowed per booking  
PERMANENT HIRERS -

      The square metre rule applies inside and outside the Hall as per casual hirers, except if you are conducting
      exercise classes

      Conducting exercise classes inside the Hall: the maximum allowable is 20 people in any one class.
      Conducting exercise classes outside the Hall: the maximum allowable is 20 people in any one class.

 

NOTE: These requirements are expected to change once 95% of the eligible population has been vaccinated, or on the 15 December.  For further information post Dec 15, please click the link below -

https://www.nsw.gov.au/covid-19/easing-covid-19-restrictions/opening-in-dec

If you are able to meet these requirements, please do the following to request a Hall booking:

 

  1. Check the online calendars to see if your preferred date is available:
     Mon – Fri hire:  https://www.empirebayprogress.org.au/calendar-Mon-Fri     
    Sat – Sun hire:  https://www.empirebayprogress.org.au/calendar-Sat-Sun

     

  2. Read the CODE OF CONDUCT (click here).
     

  3. Download and read the HALL HIRE FORM  (click here)  
     

  4. Complete Application Form (last 2 pages of the Hall Hire Form)
     

  5. Once completed, scan and email an electronic copy to ebhallbookings@gmail.com
     

  6. Pay the $75 booking fee to the EBPA (bank account details are on the booking form) in order to secure your booking.  This is non-refundable.  Payment in full is due no later than 21 days from the event.
    All other costs are outlined on page 6 of the Hall Hire Form

NOTE -

1.  Neighbourhood noise: strict rules apply to noise allowable when hiring the hall. Party noise MUST cease by 10pm or

    police will be called.

2.  Complaints related to noise and/or anti-social behaviour will be referred to the Police at the time of receipt of complaint.

      If Police are called the hire of the Hall may be immediately terminated (at the sole discretion of the EBPA or appointed

      officer) and the Hall will be vacated. Hiring fee and security deposit will be non-refundable.

3. Consumption of alcohol outside the Hall and its garden areas is prohibited.  Hiring fee and security deposit will be

     non-refundable.

PERMANENT HALL HIRE

Should you wish to hire the hall on a weekly or monthly basis, please email your interest to: ebhallbookings@gmail.com